Run of Show (ROS)

​The Run of Show document provides the event manager with a blueprint of information for each event. The more information the field team is provided, the better they can prepare themselves for a smooth set up and a successful activation. Here is a general guideline of what a typical ROS needs to include:

General Event Overview

• A brief description of the event
• Dates and times the event is open to the public
• Event location
• Venue layout (floorplan map)
• General parking information​

Vendor Information

• Names and contact information of key onsite contacts for the venue such as the event coordinator, sponsorship manager, or the union lead
• Any media dates not listed under the public hours
• Location and hours of operation of event office to pick up credentials
• Load-in/Load-out direction
• Designated parking for commercial vehicles (marshaling yard) and any specific staff parking
• Any prohibitions –Specific premiums that cannot be distributed, music decibel level, generator use, etc.
• How early before the event starts can vendors enter the venue, and how late can they stay after the event shut downs each day
• Storage and shipping/receiving information for the venue

Footprint ROS

• Exact location of footprint within the venue with any specific load-in instructions
• Names and contact information of all staff working the activation, including any expected client attendees
• Work hours for all event staff (managers, brand ambassadors, labor personnel, emcee)
• Staff uniform requirements for the event
• Any activities distinctive to the event like a stage presentation, celebrity appearances, or special prizes giveaway